About the client
Iotspot is a Dutch technology company focused on enabling hybrid workplaces through IoT-powered data intelligence. Iotspot helps enterprises track workspace usage, air quality, and employee movement to design more efficient, sustainable offices.
Iotspot addressed Geniusee to modernize their platform by combining real-time IoT data, AI analytics, and an intuitive user experience. The result: a scalable, secure, and analytics-driven ecosystem that helps enterprises make informed workspace decisions.
Business context
Hybrid work changed how offices operate. Organizations worldwide needed visibility into how spaces were used, which areas were overbooked or underutilized, and how to attract employees back to collaborative work environments.
Iotspot’s mission was to turn workplace data into actionable insights. To achieve that, they required a platform capable of processing millions of data points from IoT sensors, visualizing real-time occupancy, and generating AI-based recommendations. All within a GDPR-compliant and scalable system.
Rising real estate and energy expenses
Inefficient use of office zones inflated facility and electricity costs while increasing CO₂ emissions.
Fragmented user experience
Legacy interfaces were inconsistent across devices and difficult to align with other platform components.
Integration and compliance complexity
The client needed to integrate various sensors and enterprise systems while maintaining compliance with GDPR and ISO 27001 standards.
Hybrid work coordination gaps
Employees struggled to plan on-site work, locate available desks, or find teammates due to the lack of centralized tools.
Limited insight into workspace utilization
Organizations lacked reliable data on occupancy, leading to inefficient space design and unnecessary costs.
Solutions we implemented
To meet iotspot’s goals, our team built a secure, AI-powered ecosystem that blends IoT intelligence, automation, and a refined user experience.
- A unified workspace hub. Instead of having separate systems for bookings and monitoring, we consolidated all functions into one. Employees can reserve desks, rooms, or parking spaces through a single app that updates in real time using live sensor data.
- Comprehensive IoT integration. Sensors embedded across the office track motion, air quality, and occupancy. Their data flows into interactive dashboards that reveal usage trends, busy zones, and environmental conditions, all visualized for quick, informed decisions.
- Predictive insights through AI. Beyond reporting, the analytics engine learns from patterns. It highlights underused zones, recommends layout changes, and predicts when adjustments in lighting or ventilation could save energy or improve comfort.
- A powerful admin and reporting center. Facility managers oversee everything from one web console. The dashboard supports CSV exports, QR-based check-ins, and automated alerts for unusual occupancy or environmental deviations.
- Enterprise-grade security and compliance. With AWS Cognito for authentication and ISO 27001-aligned data handling, every transaction meets GDPR standards. Audit trails and versioning ensure transparency for clients with strict privacy policies.
- Design harmony across platforms. We modernized iotspot’s UI/UX to align with the rest of their ecosystem. The updated Webflow design system and Material-UI components keep the experience consistent and intuitive on any device.
Desk, room, and parking booking
Employees reserve spaces in seconds, with real-time availability synced from IoT sensors.
Occupancy analytics dashboard
Facility managers visualize live usage data and trends across all office areas.
Data export & reporting
Supports CSV downloads, custom metrics, and API access for external BI dashboards.
Localization support
Multi-language interface powered by React Intl for international clients.
Indoor navigation
Guides employees to available desks or meeting rooms via digital floor maps.
Notifications and alerts
Push updates on air quality, occupancy thresholds, and upcoming reservations.
Air-quality monitoring
Tracks temperature, CO₂ levels, and air quality to maintain healthy environments.
Team coordination module
Displays team presence and desk allocation, making hybrid work planning effortless.
Optimized office utilization
Clients can now identify underused areas and rebalance layouts based on data, achieving higher occupancy efficiency.
Reduced energy consumption and CO₂ footprint
IoT-driven automation led to measurable decreases in power usage and environmental impact.
Improved employee satisfaction
Simplified booking, navigation, and air-quality monitoring boosted comfort and engagement in hybrid offices.
Enhanced scalability and compliance
The platform securely handles large-scale sensor data in accordance with GDPR and ISO 27001 standards.
Obstacles Geniusee encountered
- Sensor setup and calibration. Different office layouts and devices required a flexible setup process for smooth sensor integration.
- Integration with multiple IT ecosystems. Synchronizing various APIs and data sources demanded careful versioning and testing.
- UI/UX consistency. Ensuring alignment with the broader iotspot ecosystem required redesigning and rebuilding custom UI components.
How Geniusee resolved these issues
- Standardized setup app.We built a dedicated app to streamline sensor installation and onboarding for new clients.
- Interoperability through API & SSO integrations. Custom integrations allowed seamless communication with enterprise systems while maintaining security.
- Reworked UI kit. Our design team created a flexible component library that unified the look and feel across all iotspot products.
